Current Students
Current Students

Certificates and Related Matters

Certificates for Commuting and Travel Discounts for Students

《Student Commuter Certificates》
Students who have registered for courses and have official confirmation of a need to commute to a campus more than 2 days a week are eligible to receive a student commuter certificate. This certificate allows a student to purchase a “student commuter pass” which is cheaper than an ordinary commuter pass at a train station office when submitted along with the Student ID. The route has to be between the nearest home station and the station for the campus. The certificate can be obtained during the designated period after the course registration period. We will inform you of the date and location during the USTEP Academic Orientation.
 
*In some cases, it is better not to purchase a commuter pass depending on your course selection. Please calculate the costs and choose the best option.
**If you commute to both Hongo and Komaba Campuses more than twice per week, you must apply for a second student commuter certificate at the USTEP Office if required. Please be aware that the second certificate will take about a week to be issued.

《Student Travel Discount Certificates》
When you go on a train trip which is over 100km one-way using JR (Japan Railway), a student travel discount certificate will allow a discount of 20% on a basic fare ticket when you purchase the ticket at a JR ticket office with your student ID. (Express tickets are not eligible for a discount.) The travel discount certificate can be obtained from the USTEP Office. Opening Hours of the USTEP Office: Weekdays 9AM to 12 PM, 1 PM to 5 PM
 
*Please note that USTEP students are not able to have the above certificate issued through automatic certificate-issuing machines.

Certificates of Enrollment and Academic Transcripts

The application process differs between current students and students who have completed the exchange period and have already left. Academic transcripts are only available to students who have completed their exchange period.
 
《For current students》

(1)  Submit an “Application for Issuance of Certificate” to the USTEP Office.
*The application must be written in your own handwriting.
**Requests sent using emails, phones, FAX, or postal mail will not be accepted.

(2)  Receive your certificate at the USTEP Office.
It takes about 4 to 6 business days for the certificate to be issued. We will send you an email when your certificate is ready to be picked up.
*We do not send the certificates out by email, fax, or post. Opening Hours of the USTEP Office: Weekdays 9AM to 12 PM, 1 PM to 5 PM
 

《For students who have completed the exchange period》

(1)  Submit the “Application for Issuance of Certificate” and a copy of your passport as proof of personal ID by email.
*Applications by phone or fax are not accepted.
**The application must be written in your own handwriting.
***The certificate will be sent to your home address only. We do not send certificates directly to third parties or institutions.

(2)  After receiving an acknowledgement of receipt from the USTEP Office, send the original of the application form and International Reply  
Coupons (IRCs) for the required amount (IRCs are available at post offices all over the world), to the USTEP Office by post.
 
USTEP Office, International Center
The University of Tokyo
7-3-1, Hongo Bunkyo-ku Tokyo 113-0033 JAPAN
 
*An IRC is equivalent to 130 yen. For your reference, the following shipping charges will apply for packages up to 500g when using EMS
(Express Mail Service). If you do not supply enough IRCs to send your certificate by EMS, we will send the certificate to you by ordinary mail, and any unused IRCs will be returned to you.
 
Asia: JPY 1,400
Oceania, North America, Central America, Middle and Near East: JPY 2,000
Europe: JPY 2,200
South America, Africa: JPY 2,400

(3)  Receive your certificate by mail.
It will take around 4 to 6 business days for the certificates to be issued after your applications have been received. It will take a further 1 to 2 weeks for the certificate to reach you depending on the area in which you live and how the certificate was sent. Please be sure to apply well in advance.