Section 1. To conduct the affairs of the Association and to develop, support and enhance the purposes of the Association, there shall be a Board of Directors, herein called the Board. The Board shall include the following officers: a President and three Vice Presidents, a Past President and three Past Vice Presidents, all of whom shall be alumni of the School. Vice Presidents and Past Vice Presidents each serve one year terms while the President and Past President serve a two-year term. The powers and duties of the officers shall be those usually pertaining to their respective offices.
Section 2. The purposes of the Board shall be: to communicate on an as needed basis, using a broadly representative group of alumni, to the President, faculty, staff and students of The University of Tokyo, the interests and concerns of the alumni in India; to propose, consider, and evaluate mechanisms to enhance the well-being of The University of Tokyo alumni, with an emphasis on improving the ongoing education and participation of The University of Tokyo alumni through activities which can be accomplished by the alumni without significant help from the University; to encourage communication of the University’s activities, priorities, and educational resources to the alumni.
Section 3. The Board shall consist of 15 elected members. Of these 15 elected members, 8 will be the officers of the Association, (President, Vice Presidents, the most recent Past President and Past Vice Presidents). Board members shall serve a three year term.
Section 4. The Board shall have full authority on all Association matters, including the power to remove officers or members of the Board for just cause. Each officer has full power to act in the designated capacity within bounds of Association policies as established in these Bylaws and in accordance with delegated authority. The Board may, at any time it deems fit and proper, constitute and register the Association as a trust, society or any other entity, as per applicable laws then in force.
Section 5. Meetings of the Board may be called upon seven days’ written, electronic or oral notice by an officer of the Association. A quorum shall consist of a simple majority of elected members of the Board, and the Board may act on any matter by a majority vote of those present at a meeting at which there is a quorum. Any matter (except an amendment to the Bylaws) which is referred to the full Board by the Executive Committee may be acted upon by the Board without a meeting in the following manner: the President shall send either an electronic or written notice to all members of the Board specifying the action proposed and enclosing a ballot to be marked and returned by the member to the President within 30 days. An affirmative or negative vote by a majority of said members shall constitute the action of the Board.