-
A. With the need for daycare facilities increasing with increasing number of children being brought to conferences/events, we provide general information necessary for preparing daycare rooms at academic conferences/events. We hope that the organizers will refer to this information.
1. Locations
Make sure to lease meeting rooms near the conferences/events venues for use as daycare rooms. For infants up to the age of 3 it is desirable to have Japanese-style rooms. However, such places are difficult to find near or on UTokyo campuses. If you are not able to find suitable locations, it will be necessary to have sufficiently carpeted space in order to lay baby beds and futons. Having an office with kitchenettes and restrooms nearby is desirable. It is also important to provide older children with opportunities to walk or play in the neighborhood if you plan to hold multi-day academic conferences. Additionally for security reasons, it is recommended that you do not disclose details about the daycare on websites of academic conferences but that you inform applicants individually.
2. Person in Charge
Faculty or administrative staff of UTokyo should be the one responsible for booking the daycare rooms as well as the opening and closing of the rooms.
3. Childcare Service Providers
It is a common practice to outsource childcare to contractors who dispatch childcare staff. It is recommended that you select a contractor who has obtained babysitter accident insurance or liability insurance in case of emergencies. There are some cases the academic association has taken out the group accident insurance.
4. Cost of Outsourcing
The cost will vary depending on the number of children, age, and time. In addition to personnel expenses of childcare staff, fees for renting items such as temporary carpets, baby beds, futons, toys, etc. will be required.
