Housing Office

Downloadable Forms for Use

The various forms needed for the International Lodges are downloadable from this page.

※ATTENTION: Residents of the Mejirodai International Village are to use the forms
provided by the Mejirodai management company and not the ones below.
For the details, please check the move-in guidance email sent to you
from the Mejirodai management company.

■BEDDINGS PURCHASE ORDERING FORM

！This form is not intended for those moving in to the Mejirodai International Village.
If you are to reside at Mejirodai, please be sure to order your beddings from the
URL provided in the email sent from the Mejirodai management company.

For the placement of your orders for the beddings, please send the filled out form to the accommodation office at least 10 days prior to your actual move-in date.
*Purchase of the bed pad(s) is required for all residents.
Even though you are to prepare your own beddings, be sure to place your order
for the must-buy bed pad in time.

▶ BEDDINGS PURCHASE ORDER FORM
▶ ORDERING INSTRUCTIONS

※SUBJECT YOUR EMAIL AS: 【BEDDINGS ORDER: ROOM#/NAME】
　Directly send the forms to the accommodation office and NOT to the UTokyo Housing Office.

■DOCUMENTS NEEDED FOR MOVE-IN

Please complete the following three documents and submit them to the Lodge Office on or before the date of your arrival.

（57KB）	（94KB）	Dear New Residents	（386KB）	Example - Dear New Residents
（40KB）	（12KB）	Form 3 Registration	（288KB）	Example - Registration Single
			（298KB）	Example - Registration Couple
			（307KB）	Example - Registration Family
（38KB）	（60KB）	Form 4 Pledge	（336KB）	Example - Pledge

■DOCUMENT NEEDED FOR ROOM CHECK

Please complete this form and submit it to the Lodge Office within seven days from the date of your arrival. If you should fail to submit this form, you may have to take the responsibility for damages caused by the previous resident.

▷Choose the right form for you.

（44KB）	Items to Check on Arrival / Komaba Main
（43KB）	Items to Check on Arrival / Komaba BCD
（45KB）	Items to Check on Arrival / Komaba Annex Single Students
（46KB）	Items to Check on Arrival / Komaba Annex Single・Couple Researchers、Couple Students
(112KB)	Items to Check on Arrival / Komaba Annex Family Room
（46KB)	Items to Check on Arrival / Kashiwa Single Students
（48KB)	Items to Check on Arrival / Kashiwa Single Researchers
（49KB)	Items to Check on Arrival / Kashiwa Couple Double Bed
（51KB)	Items to Check on Arrival / Kashiwa Couple Twin Beds
（48KB)	Items to Check on Arrival / Kashiwa Family
（45KB)	Items to Check on Arrival / Oiwake

■OTHER NECESSARY DOCUMENTS

To prepare for an emergency, the Lodge Office should always be able to contact every resident. If you plan to stay overnight outside the Lodge, please be sure to fill out and submit the “Notice of Travel / Absence from Lodge” to the Lodge Office in advance.

（26KB）	（50KB）	Bicycle Ownership Transfer Certificate
（37KB）	（81KB）	Notice of Travel-Absence from Lodge
（40KB）	（75KB）	Form 5 Application for Use of Common Facilities

■DOCUMENT NEEDED AT THE TIME OF DEPARTURE

You are free to leave the Lodge before the expiration date of your term of residence as long as you fill out the “Notification of Departure of the University of Tokyo International Lodge” and submit it to the Lodge Office no later than 14 days prior to your actual date of departure. Otherwise, you will be billed of all fees up till the 14th day from the date of submission (no matter if you are to move out of the Lodge at an earlier date than that).

（34KB）

（63KB）

Form 7 Notification of Departure