Downloadable Forms for Use

       　　　　　　　　　　　　　　　　　

■BEDDINGS PURCHASE ORDERING FORM

！This form is not intended for those moving in to the Mejirodai International Village.
   If you are to reside at Mejirodai, please be sure to order your beddings from the 
   URL provided in the email sent from the Mejirodai management company.
 

For the placement of your orders for the beddings, please send the filled out form to the accommodation office at least 10 days prior to your actual move-in date.
*Purchase of the bed pad(s) is required for all residents.
  Even though you are to prepare your own beddings, be sure to place your order
  for the must-buy bed pad in time.
*The fees for the bedding sets may change slightly from April 1, 2025. The detailed 
  information will be updated around mid-February 2025.

  ▶ BEDDINGS PURCHASE ORDER FORM
  ▶ ORDERING INSTRUCTIONS
 
※SUBJECT YOUR EMAIL AS: 【BEDDINGS ORDER: ROOM#/NAME】
　Directly send the forms to the accommodation office and NOT to the UTokyo Housing Office.

■DOCUMENTS NEEDED FOR MOVE-IN

Please complete the following three documents and submit them to the Lodge Office on or before the date of your arrival.

（57KB）	（94KB）	Dear New Residents	（386KB）	Example - Dear New Residents
（40KB）	（12KB）	Form 3 Registration	（288KB）	Example - Registration Single
			（298KB）	Example - Registration Couple
			（307KB）	Example - Registration Family
（38KB）	（60KB）	Form 4 Pledge	（336KB）	Example - Pledge

 
 

■DOCUMENT NEEDED FOR ROOM CHECK

Please complete this form and submit it to the Lodge Office within seven days from the date of your arrival.  If you should fail to submit this form, you may have to take the responsibility for damages caused by the previous resident.
 

▷Choose the right form for you.

（44KB）	Items to Check on Arrival / Komaba Main
（43KB）	Items to Check on Arrival / Komaba BCD
（45KB）	Items to Check on Arrival / Komaba Annex Single Students
（46KB）	Items to Check on Arrival / Komaba Annex Single・Couple Researchers、Couple Students
(112KB)	Items to Check on Arrival / Komaba Annex Family Room
（46KB)	Items to Check on Arrival / Kashiwa Single Students
（48KB)	Items to Check on Arrival / Kashiwa Single Researchers
（49KB)	Items to Check on Arrival / Kashiwa Couple Double Bed
（51KB)	Items to Check on Arrival / Kashiwa Couple Twin Beds
（48KB)	Items to Check on Arrival / Kashiwa Family
（45KB)	Items to Check on Arrival / Oiwake Single
（70KB)	Items to Check on Arrival / Oiwake Family
（73KB)	Items to Check on Arrival / Oiwake Couple

■OTHER NECESSARY DOCUMENTS

To prepare for an emergency, the Lodge Office should always be able to contact every resident. If you plan to stay overnight outside the Lodge, please be sure to fill out and submit the “Notice of Travel / Absence from Lodge” to the Lodge Office in advance.

（26KB）	（50KB）	Bicycle Ownership Transfer Certificate
（37KB）	（81KB）	Notice of Travel-Absence from Lodge
（40KB）	（75KB）	Form 5 Application for Use of Common Facilities

■DOCUMENT NEEDED AT THE TIME OF DEPARTURE

You are free to leave the Lodge before the expiration date of your term of residence as long as you fill out the “Notification of Departure of the University of Tokyo International Lodge” and submit it to the Lodge Office no later than 14 days prior to your actual date of departure.  Otherwise, you will be billed of all fees up till the 14th day from the date of submission (no matter if you are to move out of the Lodge at an earlier date than that).
 

（34KB）

（63KB）

Form 7 Notification of Departure

■ ISSUANCE OF PROOF OF RESIDENCE AT ACCOMMODATION

If you need a certificate of payment/residence for the period of your stay at the dorm, please complete the application form below and submit it to the UTokyo Housing Office. 

  ・Send to: housing-office.adm@gs.mail.u-tokyo.ac.jp
  ・Subject e-mail as: Request for Proof of Residence: Your Room Number・Name in full

Certificates are issued only for clear and valid reasons, such as submission to an employer, taxation office, or relevant institutions in your home region/country.
※Basically, certificates can only be issued twice a year per person.  If you are to have any special reason, please priorly consult the UTokyo Housing Office.

（22KB）

（116KB）

Proof of Residence at Accommodation Application Sheet

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