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Various Downloadable Forms

The various forms needed for the International Lodges are downloadable from this page.

Forms needed for the Mejirodai International Village will all be provided by MAINICHI COMNET,
 the management company of the Mejirodai International Village.
 

                         

■FOR RESIDENTS WHO ARE TO ARRIVE FROM ABROAD

FOR INTERNATIONAL STUDENTS

For the Delay in Your Arrival
 
~Room Handlings for the 2022 Spring Move-In Students~ NEWLY POSTED
[Notice] For International Students who expect delay in their arrival in Japan due to the
current spread of COVID-19


~Room Handlings for the 2021 Autumn Move-In Students ~
[Notice] For International Students who expect delay in their arrival in Japan due to the current spread of COVID-19


September 22, 2021 Updated 
[Notice] For Newly Arriving Students Moving into the UTokyo Accommodations


FOR INTERNATIONAL RESEARCHERS

September 16, 2022 Updated NEW!!
"Move-In Instructions for the UTokyo Accommodations"
 

■ORDERING OF THE BEDDINGS / INTERNATIONAL LODGES


BEDDINGS PURCHASE ORDER

If you would like to place your purchase order for the beddings, please be sure to send your filled out order form to the Lodge Office at least 10 days prior to your move-in date.
※All residents are required to purchase the bed pad(s), even if they are to prepare their own beddings at the time of move-in.
※Always be sure to include your room number at the lodge in the subject line of your email.

BEDDINGS PURCHASE ORDER FORM (April 26, 2022 Updated)

ABOUT BEDDINGS PURCHASE ORDER
 

■DOCUMENTS NEEDED FOR MOVE-IN


Please complete the following three documents and submit them to the Lodge Office on or before the date of your arrival.

word(57KB) PDF(94KB) Dear New Residents PDF(386KB) Example - Dear New Residents
word(40KB) PDF(12KB) Form 3 Registration PDF(288KB) Example - Registration Single
      PDF(298KB) Example - Registration Couple
      PDF(307KB) Example - Registration Family
word(38KB) PDF(60KB) Form 4 Pledge PDF(336KB) Example - Pledge
 
 

■DOCUMENT NEEDED FOR ROOM CHECK


Please complete this form and submit it to the Lodge Office within seven days from the date of your arrival.  If you should fail to submit this form, you may have to take the responsibility for damages caused by the previous resident.
 

▷Choose the right form for you.

PDF(44KB) Items to Check on Arrival / Komaba Main
PDF(43KB) Items to Check on Arrival / Komaba BCD
PDF(45KB) Items to Check on Arrival / Komaba Annex Single Students
PDF(46KB) Items to Check on Arrival / Komaba Annex Single・Couple Researchers、Couple Students
PDF  (112KB) Items to Check on Arrival / Komaba Annex Family Room
PDF(46KB) Items to Check on Arrival / Kashiwa Single Students
PDF(48KB) Items to Check on Arrival / Kashiwa Single Researchers
PDF(49KB) Items to Check on Arrival / Kashiwa Couple Double Bed
PDF(51KB) Items to Check on Arrival / Kashiwa Couple Twin Beds
PDF(48KB) Items to Check on Arrival / Kashiwa Family
PDF(45KB) Items to Check on Arrival / Oiwake

■OTHER NECESSARY DOCUMENTS


To prepare for an emergency, the Lodge Office should always be able to contact every resident. If you plan to stay overnight outside the Lodge, please be sure to fill out and submit the “Notice of Travel / Absence from Lodge” to the Lodge Office in advance.

Excel(26KB) PDF(50KB) Bicycle Ownership Transfer Certificate
word(37KB) PDF(81KB) Notice of Travel-Absence from Lodge
word(40KB) PDF(75KB) Form 5 Application for Use of Common Facilities

■DOCUMENT NEEDED AT THE TIME OF DEPARTURE

You are free to leave the Lodge before the expiration date of your term of residence as long as you fill out the “Notification of Departure of the University of Tokyo International Lodge” and submit it to the Lodge Office no later than 14 days prior to your actual date of departure.  Otherwise, you will be billed of all fees up till the 14th day from the date of submission (no matter if you are to move out of the Lodge at an earlier date than that).
 
word(34KB) PDF(63KB) Form 7 Notification of Departure