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University-wide Student Exchange Program (USTEP)

Outline

Exchange Programs are programs which students are exchanged between UTokyo and partner universities (overseas universities with which UTokyo has signed memorandums on student exchange) for a period of 1 semester to 1 year. (It is commonly referred to as "Student Exchange" in English.) UTokyo accept students from partner universities without the students paying tuition to UTokyo, while, so long as UTokyo students pay their usual tuition fees to UTokyo, they are able to study or receive research guidance at partner universities without paying fees to the partner universities. USTEP stands for "University-wide Student Exchange Program" and is implemented throughout the whole university. All UTokyo students who meet the qualifications can apply for the USTEP at the undergraduate or graduate levels.

The advantages of the University-wide Student Exchange Program (USTEP)

 

①Studying at highly acknowledged partner universities

UTokyo’s partner universities are highly acknowledged educational institutions among the world. You can easily have access to substantial information beforehand and also receive support from the host institutions while there.

②Exempted from paying tuition fees to partner universities

You do not need to pay tuition fees to the host institution. Your student status at UTokyo during the study abroad period will not be “Leave of Absence”, but “Study Abroad”, and you are required to pay tuition to UTokyo. (If you are a graduate student, your status will be either "Study Abroad" or “Receiving Entrusted Research Guidance” depending on the actual situation of your activity.)

③Preferential treatment as an exchange student at partner universities

In many cases, you may get preferential treatment with regards to housing as an exchange student. Also, you may be able to receive special counselling service for international students.

④Credit Transfer

The credits earned at partner universities may be able to be transferred to UTokyo. The criteria for transferring credit differs from faculty/graduate school you belong to in UTokyo. Depending on the courses you registered, the credits may not be transferred. Please consult beforehand with faculty/ graduate school you belong to during studying abroad. (See: Student Status while study abroad / Credit Transfer etc.)

⑤Exchange students can apply to scholarships (no repayment required)

The amount of monthly stipend varies depending on the fiscal year and the region of study abroad destination, but basically it will be from JPY 50,000 to 100,000. You can also apply for other scholarships offered by UTokyo or private foundations.

Timing of studying abroad

·1 semester or 1 year (depending on the Academic Year of a partner university)
· Two semester systems is common in overseas universities (with some exceptions). Usually the 1st semester is the autumn semester (beginning in August – October, ending in December - February), the 2nd semester is the spring semester (begin in January - February, end in April - May). For example, if an academic year of an overseas university starts in autumn semester of 2018 (1st semester) and ends in spring emester of 2019 (2nd semester), it is called AY2018-2019.
·In principle, if you wish to study abroad for a year, it will be one year from the autumn semester (begin in August - October). However, universities in southern hemisphere countries and Korea accept students studying for one year from the spring semester.

Eligibility/Requirements (Excerpt)

·Students must belong to a regular course of a faculty/college or graduate school of UTokyo during the study abroad period. (Please note that those who graduate from/complete a faculty/ college/graduate school of UTokyo during the study-abroad period are not eligible.)
·Have the qualifications for an exchange student specified by the partner university (language proficiency, faculty/graduate school at UTokyo, number of years, etc.).
For other eligibility and requirements, please check the application guidelines.

USTEP Partner Universities

Please check the listing for partner universities.(Only Fact Sheet (Information Sheet)for the time being)
As for the past data of applications, please check this page.

Selection Process
①Internal Screening

Internal screening through document review and interview will be conducted. The screening process will take into consideration the academic performance, language proficiency, relevant writings in the application form, etc.

②Selection by Partner Universities (document review)

Students who have passed the internal screening need to prepare application documents specified by the partner university and submit them to the partner university for the documents to be reviewed. Only after passing the selection by the partner university, are you officially allowed to study abroad.

Period of study abroad and schedule of recruitment

One semester or one year is a common study abroad period. The actual detailed period of study abroad will be determined based on an academic calendar of a partner university the students are going to study. In principle, it will be one year starting if from autumn semester if students wish to study abroad for a year. However, if a partner university has the spring semester as its first semester of the academic calendar, you can apply as a one-year exchange student starting from spring semester.

We open calls for applications twice a year.

①Autumn Recruitment (about July- November)

Calls for application for those who wish to start studying abroad from either the “autumn semester of the next year (August- October)” or “spring semester of the year after the next (January- April)”.
*In principle, no more additional calls for applications have been made on top of the autumn recruitment has been held since AY 2016.

②Spring Recruitment (about April - June of the year following the Autumn Recruitment)

Calls for application for those who wish to start studying abroad from the spring semester of the following year (January- April).
*Students can apply for the semester places which have been left unfilled after the last autumn recruitment and as well as the places offered after the last autumn recruitment by newly added partner universities.
Example of a second year student in AY 2018(enrolled in April, 2017). You can see the full content in PDF format by clicking the image.
(Currently being prepared)

FAQ

We have summarized questions frequently asked in the application. Please check this page.

How to apply

After reading the application guidelines carefully, submit the required documents (main documents: application form, letter of assessmentnomination form, certificate of language skills, etc.) to the relevant office in the faculty/graduate school which you currently belong to. Please confirm the details of application process from the following page.