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Application for The University of Tokyo University-wide Student Exchange Program (USTEP)

Please follow here for the outline, screening process, and recruitment cycle.
The statistic of the past applications and students who participated in USTEP is available here (currently only available in Japanese).
 

Response to COVID-19

Please note that this program (USTEP for AY2020-2021 early 2021 departure) may be cancelled in light of the current global pandemic due to COVID-19 and related global situations. Please check the latest information on this page. For this program, some exceptions are made regarding  the way and the deadline of submission of the documents, including language proficiency certificates. Please make sure to refer to the Application Guidelines below for more details.

 

Partner Universities

List of partner universities for AY2020-2021(1/5/2020 updated)

USTEP Information on Partner Universities (16/06/2020 updated)
*Host universities have different schedules for updating their application information, so please make sure that you check this information sheet, factsheets, and their own websites.

How to Apply

Please make sure to read the application guidelines thoroughly and complete the online application via UTAS before the deadline set by the faculty/graduate school you belong to at the time of application.
The latest version of the application guidelines, etc. are available from below.

Application Guidelines for Candidate Students (for AY2020-2021 early 2021 departure)(1/5/2020 updated)
Appendix 1 Advancement from the Junior Division to the Senior Division during Study-Abroad
Appendix 2 Guidelines on the Eligibility, Requirements and Awarding of Scholarships
Attachment (Applications for Partner Universities with Non-Standard Academic Calendars)(03/10/2019 updated)
*Please read the documents carefully especially if you are applying for The University of New South Wales(UNSW), University of Washington or University of California, Santa Cruz.

Application documents

Please make sure to refer to the Application Guidelines for more details.

・Academic transcripts from institutions other than UTokyo (English)
・Copy of your passport page that has your photo and personal information (clear and in color) (applies to passport holders only)
Language Proficiency Evaluation Specified Form (*If applicable.Please refer to (2) on page 8 of the Application Guidelines.)  
Oath(PDF)
Confirmation of Intention to Receive Scholarship(02/06/2020 modified)(Excel)
Points to Note regarding Advancing from the Junior Division to the Senior Division during Study-abroad(Excel)
・Letter of Assessment

*Please use the Check List(12/06/2020 modified)(PDF)for confirmation on documents.

Requirement of language proficiency

Students are required to meet the language proficiency requirements set by the partner universities at the time they apply for the internal screening. Please refer to the application guidelines and start taking a language test early or checking the expiration date of your current score.
Please note that requirements of language proficiency sometimes vary depending on the faculties/departments even in a partner university. If you are not sure about the eligibility/requirement of a partner university, please address your question through the faculty/graduate school of your current affiliation.
※ Sometimes it takes time to confirm with a partner university. Please make sure to inquire well in advance.

(1)When you study in English at a host university

Please submit a score for an English proficiency test which meets the requirements set by a partner university. (A web score report is acceptable.) The score must still be valid as on the reference date which is set for each call for application. For the details, please refer to the application guidelines.
If a partner university does not set a specific requirement, all students must meet either TOEFL iBT 79 OR IELTS 6.5 (overall score). Please note that there may be exceptions. Please make sure to check the latest application guidelines.

Requirements set by partner universities
Please check the websites and Factsheets etc., of the partner university as well as the “USTEP Information on Partner Universities”.

(2)When you study in a language other than English at a host university

Please submit a score report or proof of proficiency for a language test set by the partner university. (Web score report is acceptable.) Each language test has a different expiration date, but the score/proof document must be valid as of the reference date set for each call for application. Please note that each partner university has its own requirement.

e.g.) Tsinghua University (Chinese language): HSK (new) level V
   Strasbourg University (French language): DELF/DALF/TCF/TEF B1 or higher
In case a partner university does not set a requirement for language proficiency, students need to meet CEFR (Common European Framework of Reference for Language) B1 or higher as a requirement of UTokyo.

If you cannot submit a score sheet or proof of language proficiency
Please submit a document certifying language proficiency written by a faculty who is in charge of a foreign language course at UTokyo (original hard copy in the designated format). The form must be in English or the language in which the student is going to study at the host university.

If you are going to use both English and a language other than English
Please submit a score sheet/proof of language proficiency for both languages. If a partner university does not set requirements for both language, please make sure you meet requirements set by UTokyo.

Scholarships

Students can apply for non-repayment type scholarships through the Division for Global Campus Initiatives (for details, please refer to the latest application guidelines). Students may instead apply for scholarships which offer more generous conditions. (However, students who receive such scholarships are sometimes not eligible for the scholarship for USTEP.)
If you directly apply for an alternative scholarship, please be aware that some scholarships set its application due dates earlier than the notice of result of study abroad programs. (It means that most scholarships accept applications from students who have not passed screening of study abroad programs.)

(Examples of scholarships for which students can directly apply. )
官民協働海外留学支援制度~トビタテ!留学JAPAN日本代表プログラム~(Only available in Japanese)
公益財団法人業務スーパージャパンドリーム財団 派遣留学奨学生(Only available in Japanese)
Friends of UTokyo, Inc. (FUTI)(Applicable for students who are going to study in the U.S.)

For details of scholarships (for those who attend USTEP and who wish apply directly), please see here.

Important points to note regarding faculty/graduate which you are affiliated to at the time of study abroad

Before applying, students must consult the relevant section of the faculty/ graduate school that they are scheduled to belong to at the time of their study-abroad and receive explanations on the points to be noted concerning their study-abroad, and fully understand them. Please be aware that students must submit their applications to the faculty/graduate school that they currently are affiliated to.

FAQ

Please see here for the frequently asked questions.