Current Students

Certificates and Related Matters

To prevent the spread of COVID-19, office of International Exchange Group is currently closed and staff is working remotely at home. Therefore, the service for issuing certificates by office is suspended until further notice.

Student Commuter Certificates

Students who have registered for courses and have official confirmation of a need to commute to a campus more than 2 days a week are eligible to receive a student commuter certificate. This certificate allows a student to purchase a “student commuter pass” which is cheaper than an ordinary commuter pass at a train station office when submitted along with the Student ID. The route has to be between the nearest home station and the station for the campus. The certificate can be obtained during the designated period after the course registration period. We will inform you of the date and location during the USTEP Academic Orientation.
*In some cases, it is better not to purchase a commuter pass depending on your course selection. Please calculate the costs and choose the best option.
**If you commute to both Hongo and Komaba Campuses more than twice per week, you must apply for a second student commuter certificate at the International Exchange Group if required. Please be aware that the second certificate will take about a week to be issued.

Student Travel Discount Certificates

When you go on a train trip which is over 100km one-way using JR (Japan Railway), a student travel discount certificate will allow a discount of 20% on a basic fare ticket when you purchase the ticket at a JR ticket office with your student ID. (Express tickets are not eligible for a discount.) The travel discount certificate can be obtained from the International Exchange Group. Opening Hours: Weekdays 9AM to 12 PM, 1 PM to 5 PM
*Please note that USTEP students are not able to have the above certificate issued through automatic certificate-issuing machines.

Certificates of Enrollment

Certificates of Enrollment are available while your status as a student of UTokyo is valid, and may be obtained using one of the automatic issuing machines.
・Map showing locations of automatic issuing machines is available here
・Instructions on how to use the automatic issuing machines are available here

Academic Transcripts

Two copies of your academic transcripts will be sent to your home university after you finish the program. One for your record and the other for your home university. The transcripts will be sent around late September for students who complete the exchange program in S Semester, and around late April for students who complete the exchange program in A Semester.
If students who have already completed the exchange period need academic transcripts in addition to the above two copies, please follow the instructions below and apply accordingly.
(1) Submit a completed “Application for Issuance of Certificate” and a copy of your passport as proof of personal ID by email.
*Applications by phone or fax are not accepted.
**The application must be hand-written by yourself.
***The certificate will be sent to your home address only. We do not send certificates directly to third parties or institutions.
(2) Once you have received an acknowledgement of receipt of the emailed application from the International Exchange Group, send the original of the application form and International Reply Coupons (IRCs) for the required amount (IRCs are available at post offices all over the world) to the International Exchange Group by post.

International Exchange Group, Education and Student Support Department
The University of Tokyo
7-3-1 Hongo, Bunkyo-ku, Tokyo 113-8654 JAPAN

*An IRC is equivalent to 130 yen.
For your reference, the following shipping charges will apply for packages up to 500g when using EMS (Express Mail Service).

Asia: JPY 1,400
Oceania, North America, Central America, Middle East: JPY 2,000
Europe: JPY 2,200
South America, Africa: JPY 2,400
(3) Receiving your certificate through the post.
It will take around 2 to 3 business days for the certificates to be issued once your applications have been received. It will take a further 1 to 2 weeks for the certificate to reach you depending on the area in which you live and how the certificate was sent. Please be sure to apply well in advance.
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