日本語 English

Visa Information

・Visa & Resident Card
・Extension of Period of Stay
・Leaving Japan & Re-entry
・Part-time Jobs (Permission for Activities not Permitted by Status of Residence)
・Changing Your Status of Residence
・Inviting Family Members
・Visa Consulting Service
・Leave of Absence or Withdrawing from the University
・Graduation
・Immigration Services Agency

I)  New entry to Japan
II) Re-entry to Japan

■Updates 
In response to the spread of the infection, border control measures are being changed continuously. Please check the websites of the relevant authorities for the latest information.

(2021/9/29 Updated) Regarding the changes through the submission of a copy of the vaccination certificate
If you submit a copy of a valid vaccination certificate upon your entry to Japan, 3-day quarantine period in the accommodations designated by Quarantine Office will be exempt, and the part of the 14-day self-quarantine period after entry will be shortened by reporting a negative test result of the designated COVID19 testing to MHLW. Vaccination certificates must meet the requirements. Please be sure to check the details.
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00307.html
*Information in English can be found at the bottom of the above webpage.
 

*To international faculty/staff members and researchers; this webpage is mainly for international students, but you may also find it useful, especially about the procedures at the Japanese Embassy/Consulate. Please note that the support from university and the place to self-quarantine are different from that for international students. If you have any questions, please direct your inquiry to your affiliated department. If you are unsure who to contact, please send your inquiries via https://www.u-tokyo.ac.jp/en/general/contact.html
※To Japanese nationals: Procedures for entering/returning Japan are different from those for foreign nationals. Please check the details individually.

I)  New entry to Japan

New entry (including entry by Residence Track) has been suspended.

English https://www.mofa.go.jp/ca/fna/page4e_001053.html
Japanese 日本語 https://www.mofa.go.jp/mofaj/ca/fna/page4_005130.html

【Reference】
COVID-19 prevention measures regarding the denial of landing and the current status of resumption of international travel (Summary) 
http://www.moj.go.jp/isa/hisho06_00099.html (ISA)

※※※The following Information (valid until December 27, 2020) is for reference only. Please note that even if the current entry restrictions are lifted, the procedure may not be the same as below.



Various conditions apply;

“Written pledge”(誓約書) that is necessary for the visa application at Japanese embassy/consulate, managing your health conditions by measuring your temperature, etc., pre-entry COVID-19 negative testing results in the country/region of departure within 72 hours before departure (if you depart the countries and regions which the entry ban is currently applied to), precautions/measures that you must follow after arrival in Japan (e.g. 14-days self-quarantine).

Regarding the subsidy from university, the procedure varies depending on your student status (MEXT scholarship students or privately-funded students), so please carefully check with your faculty/graduate school. 
-Contact:https://www.u-tokyo.ac.jp/content/400009999.pdf#page=80
-If you are unsure where to contact:International Student Support Room (ISSR), the Division for Global Campus Initiatives https://business.form-mailer.jp/fms/2cf125df82975

1. Check if the country/region you will depart from is a country/region which the entry ban is currently applied to.
In case you will depart from;
-a country/region where the entry bans do NOT apply to, you do not have to submit the negative COVID-19 test results.
-a country/region where the entry bans applies to, the negative COVID-19 test results are still necessary.
-List of the countries/regions
English https://www.mofa.go.jp/ca/fna/page4e_001053.html

2. Read carefully "Phased Measures for Resuming Cross-Border Travel"(MOFA)
Please carefully check the application guidelines. The procedure varies depending on the country/region of departure.
English https://www.mofa.go.jp/ca/fna/page22e_000921.html
*Copy of “Written pledge” is necessary. The pledge document will be issued from your faculty/graduate school. To obtain the document, please submit “Written Pledge/Oath (Residence Track for Foreigners)” Issuance Application Form (UTokyo Form) to your faculty/graduate school.
*Please read carefully all listed in the written pledge/oath application form (UTokyo Form) before you submit the form to your faculty/graduate school. Important information/precautions, such as to buy private medical insurance before departure, how to self-quarantine, etc., are written in the form. 
*To ensure compliance with the pledge, be sure to prepare infection control products. Face masks and thermometers are needed for the protection against COVID-19 on a daily basis. Be sure to prepare and bring your own thermometer and some stock of face masks with you, since you may not be able to purchase them right after your arrival in Japan. 

3. After arrival in Japan
・Quarantine officer will give you the instructions regarding the self-quarantine measures that you must follow after arrival.
・You will stay for 15 nights at a hotel (reserved by University in a contract to the travel agency) that is close to your arrival airport. During your stay, reporting your health conditions and body temperature are necessary. 
・You cannot go out of a hotel room while quarantined, including the use of public transportation.
・After the quarantine period, please follow the measures/precautions issued by University.
-“University Response to the Coronavirus Disease 2019”
https://www.u-tokyo.ac.jp/covid-19/en/index.html
-“Activity Restrictions Index Chart” 
-“Guidelines to Prevent the Spread of COVID-19” (For all UTokyo students, faculty and staff) 

-Move-In Instructions for the UTokyo Accommodations
https://www.u-tokyo.ac.jp/adm/housing-office/en/news/COVID-19.html
https://www.u-tokyo.ac.jp/content/400150020.pdf



2020 reference information ends here.

II) Re-entry to Japan

Quarantine has been strengthened for those who re-entry to Japan.
From January 14 (Thu) , 2021 onwards, “Pledge” that are required upon entry will be partially amended. This “Pledge" is not issued by the university, but is to be filled out by the person re-entering Japan. Pledge will be handed out at the airport quarantine office upon entry into Japan.
※Reference(MHLW)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00001.html (in Japanese)

<Countries and regions subject to enhanced quarantine and the measures to be taken>
In addition to the regulations by country/region, some measures are taken based on the vaccination history of those who enter/return to Japan. (Effective from October 1, 2021).
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00209.html (in Japanese, partially in English)

(Notes)
Countries and regions where re-entry restrictions and quarantine are strengthened have been added.Please refer to the following website (MOFA) for details.
https://www.mofa.go.jp/ca/fna/page4e_001053.html


Those who departed from Japan by August 31, 2020 may be subject to financial support from university, depending on your student status. For details, please check with your graduate school/faculty, etc. If you leave/left Japan after September 1, 2020, you are not eligible for financial support from university.

-Contact: https://www.u-tokyo.ac.jp/content/400009999.pdf#page=80
-If you are unsure where to contact: International Student Support Room (ISSR), the Division for Global Campus Initiatives https://business.form-mailer.jp/fms/2cf125df82975

1. Check if you meet the conditions to re-enter Japan
【Reference】
Re-entry of foreign nationals with the status of residence (ISA)
English and Japanese http://www.moj.go.jp/isa/hisho06_00099.html

(Conditions to re-enter Japan)
Check if you meet the condition either (1) or (2)

(1) possess a valid status of residence in Japan and possess a valid Re-entry Permit, including Special Re-entry Permit*1)
(2) possessed a valid re-entry permit (including Special Re-entry Permit) upon leaving Japan and the permit expired after one’s country was subject to denial of landing.*2)
*1) Special re-entry permit 
https://www.isa.go.jp/en/applications/procedures/index.html
*2) For example, those who intended to return to Japan with Special Re-entry Permit, but their status of residence (visa) expired in their current staying country/area.“Certificate of Eligibility” (COE) and application for visa are necessary to re-enter Japan. Also, you must meet the requirements to re-enter Japan, such as the submission of the test results (if necessary), etc. For details regarding the application for COE, please ask your faculty/graduate school.

[Valid format of the “certificate of negative test result”]
Currently, all those who enter, re-enter or return to Japan (including Japanese nationals) are requested to submit a certificate of negative test result of pre-entry COVID-19 test conducted within 72 hours prior to departing from the country/region where travelers stay when entering Japan. Please use following formats.
-Valid format of the “certificate of negative test result” https://www.mofa.go.jp/ca/fna/page25e_000334.html
*Financial support from university is not applicable, if you leave/left Japan after September 1, 2020.

2. Things you need to check before you re-enter Japan
For the latest information regarding the details of re-entry procedure and application methods, please check the websites provided by Japanese Embassy/Consulate.
-Websites of Japanese Embassies, Consulates and Permanent Missions
https://www.mofa.go.jp/about/emb_cons/mofaserv.html   (English)
https://www.mofa.go.jp/mofaj/annai/zaigai/list/index.html  (Japanese)

2-1.Secure your place of stay for 14-days self-quarantine period
Please check well in advance if your place of stay/residence is regarded as a “14-days self-quarantine place.”
■Reference “To those who have returned from overseas” (MHLW)
Please see [待機場所について] in Japanese.
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00001.html

*Conditions for “14-days self-quarantine place”
Your own place of residence (apartment, house, etc.), your relative’s apartment/house, your friend’s apartment/house, short-stay apartment (“monthly condo”), a hotel room that you reserve by yourself, etc. Guest house and/or accommodation where you share a common/shared spaces with other guests/residents, such as a bathroom, are not regarded as a “14-days self-quarantine place.” In that case, you have to reserve a hotel in advance. 
Also, if you do not have your own place to stay, please reserve a hotel by yourself before coming to Japan.
*UTokyo accommodations (all types) are not regarded as a self-quarantine place. 

A: If your place meets “14-days self-quarantine place” conditions by MHLW
You cannot use public transportation. You must arrange transportation to your place from the airport prior to the departure.
University offers support to those who left Japan before August 31, 2020. For details, please ask your faculty/graduate school.
-Contact:https://www.u-tokyo.ac.jp/content/400009999.pdf#page=80

B: If you do not have a place to return; you stay in the university accommodation (regardless of room types) or guest/share house where you have to share a bathroom with undesignated persons or the general public
For a quarantine place, you need to reserve a hotel close to the airport. You cannot use public transportation from the airport to a hotel.
If you left Japan by August 31, 2020, you are subject to financial support from University. For details, please contact your faculty/graduate school.
-Contact:https://www.u-tokyo.ac.jp/content/400009999.pdf#page=80
*You are not allowed to go out of a hotel room and to look for an accommodation (apartment) after the quarantine period.
*Please check in advance if JASSO Tokyo International Exchange Center (TIEC), Company dormitories, and other accommodations meet the conditions of a self-quarantine place. If you are not allowed to enter the accommodation as a self-quarantine place, please arrange your place of stay by yourself.
*Newly entered students will be allocated into a designated hotel by university.

2-2. Arrange your flight to Japan 
Please arrange your itinerary. If you depart from a country/region where the entry ban is still applied, please consider the obtaining process for the negative COVID-19 test result.
*Flight can be reserved by a travel agency (in contract to university). Fare must be borne by yourself.

2-3. Arrange a transportation from the airport to your accommodation prior to departure from your country
You cannot use public transportation. You must arrange transportation to your place from the airport prior to the departure. University offers support to those who left Japan before August 31, 2020. For details, please ask your faculty/graduate school.

[Notes] If you pay a fare for a ride on a car operated by a company/individual other than that are authorized by the Japanese Government (those not authorized by MILT to provide transportation services to passengers), you may also be subject to a violation of the law. There is also the possibility that you will not be compensated in the event of an accident. Please do not use the services provided by such companies or individuals.

[Reference] MHLW “About Quarantine”
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00001.html (Japanese)
-Information regarding limousine/taxi that meet the guidelines by MHLW
Taxi/limousine fare from Narita to Tokyo metropolitan area is approximately 35,000 yen.
https://www.mhlw.go.jp/stf/seisakunitsuite/newpage_00020.html (Japanese)

2-4. Inform your faculty/graduate school/supervisor of your itinerary once you set your schedule
-Contact list of the office in charge of International Students
https://www.u-tokyo.ac.jp/content/400142430.pdf

3. After arrival in Japan
■Please check 「帰国・再入国されるみなさまへ」(Important notice to those who return/re-enter Japan by MHLW)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html (in Japanese)

(Reference)Details will be announced at the port of entry. Websites are in Japanese.
・MHLW Quarantine Station https://www.forth.go.jp/news/20201101.html
・Narita Airport https://www.forth.go.jp/keneki/narita/
・Haneda Airport(Tokyo International Airport) https://www.forth.go.jp/keneki/tokyo/access/tokyo_air.html

3-1. If you re-enter Japan from the country/region where the entry ban is still applied.
You have to wait for a test result within Narita, Haneda, and Kansai international airports. Please follow the instructions by quarantine officers upon arrival.
*This may be subject to a change, depending on the testing measures.
Please report the test result to your faculty/graduate school and a travel agency (designated by university). Especially, if you test positive, immediately notify the school and agency of your test results. 
*If you are offered the university support, please check your itinerary with the travel agency.
*If you are not subject to the university support or do not use the university support, please move to your place by the transportation you have reserved before your return to Japan. The place must meet the 14-days quarantine conditions.

3-2. If you re-enter Japan from the country/region where the entry ban is lifted.
No test will be conducted at the airport. Please follow the instructions given by the quarantine inspectors.
*This may be subject to change.
*If you are offered the university support, please check your itinerary with the travel agency.
*If you are not subject to the university support or do not use the university support, please move to your place by the transportation you have reserved before your return to Japan. The place must meet the 14-days quarantine conditions.

3-3.  During 14-days self-quarantine period from the next day of your arrival in Japan 
Please follow the instructions given by the quarantine inspectors.
■Please check 「帰国・再入国されるみなさまへ」(Important notice to those who return/re-enter Japan by MHLW)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html (in Japanese)
[1]Stay at your own room
[2]Check your health conditions every day.
・Those who stay in your apartment, a hotel room, or other space that meets the self-quarantine conditions:Report your health conditions to the public health department every day, following the instructions by the inspectors. (LINE mobile application available for the report.)
[3]If you feel sick, please notify the university.
*UTokyo Health Center will be available for phone consultation for your health conditions.
http://www.hc.u-tokyo.ac.jp/en/

3-4. After the quarantine period
・Please follow the measures/precautions issued by University.
-“University Response to the Coronavirus Disease 2019”
https://www.u-tokyo.ac.jp/covid-19/en/index.html
-“Activity Restrictions Index Chart” https://www.u-tokyo.ac.jp/covid-19/en/policies/index.html#id01
-“Guidelines to Prevent the Spread of COVID-19” (For all UTokyo students, faculty and staff) 
https://www.u-tokyo.ac.jp/content/400154334.pdf

---------
■Contact information regarding new entry and re-entry

-International Students: your affiliated faculty/graduate school
https://www.u-tokyo.ac.jp/content/400009999.pdf#page=80
*Procedures vary depending on your student status (MEXT scholarship student/privately-funded student) 

-International faculty/staff members (employed by UTokyo): 
Personnel Planning Group, Personnel Department: jinji-seido.adm(at)gs.mail.u-tokyo.ac.jp

-Contact information for international researchers (JSPS scholars, etc.)
Staff in charge from your accepting faculty/graduate school, institute, center, etc.
If you are unsure the contact, please send your inquiries via https://www.u-tokyo.ac.jp/en/general/contact.html

-If you are not sure where to contact, please ask ISSR (International Student Support Room)
https://business.form-mailer.jp/fms/2cf125df82975

【References】
[1](MHLW) About quarantine

https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00001.html (Japanese)
(English, March 26,2020)*Information has not been updated.
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00003.html

[2]Notes from Quarantine Offices
Please follow the instructions by quarantine officers upon arrival.
https://www.forth.go.jp/news/20201101.html
*Multi-lingual Questionnaire and Health Card is updated in the middle of the webpage.