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Visa Information

・Visa & Resident Card
・Extension of Period of Stay
・Leaving Japan & Re-entry
・Part-time Jobs (Permission for Activities not Permitted by Status of Residence)
・Changing Your Status of Residence
・Inviting Family Members
・Visa Consulting Service
・Leave of Absence or Withdrawing from the University
・Graduation
・Immigration Services Agency

I)  New entry to Japan
II) Re-entry to Japan

■Updates 
In response to the spread of the infection, border control measures are being changed continuously. Please check the websites of the relevant authorities for the latest information.

This content is targeting international students. Although international faculty/staff members, and researchers can refer to the procedures regarding the Immigration Law, the application method for the "Certificate for Completion of Registration (Uketsukezumi-sho)" to the university, support from the university, and procedures for quarantine places are different from those for international students. Please check directly with your faculty/graduate school, research institute, center, etc. for details and necessary procedures.
Since Japanese nationals are subject to different entry/re-entry procedures, please check them for yourself.

■Contact information regarding new entry and re-entry
[1]International Students: your affiliated faculty/graduate school
https://www.u-tokyo.ac.jp/content/400009999.pdf#page=77
[2]International faculty/staff members (employed by UTokyo): 
Staff in charge from your accepting faculty/graduate school, institute, center, etc. If you are unsure who to check with, please find the contact at https://www.u-tokyo.ac.jp/ja/general/contact_01.html
[3]Contact information for international researchers (JSPS scholars, etc.)
Staff in charge from your accepting faculty/graduate school, institute, center, etc. If you are unsure who to check with, please find the contact at https://www.u-tokyo.ac.jp/ja/general/contact_01.html
[4]If you are not sure who to contact with, please ask ISSR (International Student Support Room)
https://business.form-mailer.jp/fms/2cf125df82975


NEW!(2022/10/3 Updated) Revision of On-arrival test and Quarantine measures
Information updated for the change on entry and re-entry introduced from October 11, 2022 onwards.

(2022/9/28 Updated) Revision of On-arrival test and Quarantine measures
From October 11, 2022 (Tue), current classification of countries/regions by "Red, Yellow, or Blue" will be lifted, and all new-/re-entrants, except for those who have symptoms of COVID-19 will not be subject to on-arrival test, home quarantine, and health follow-up after entry.
In addition, all new-/re-entrants will be required to submit either a vaccination certificate for the designated vaccines or a negative test certificate taken within 72 hours prior to departure. Details will be announced later.
(Reference)MHLW “New Border Measures (34)” in Japanese https://www.mhlw.go.jp/content/000993077.pdf
 

I)  New entry to Japan

1) Obtain a Certificate of Eligibility (COE)
When applying for a visa at a Japanese Embassy/Consulate, a "Certificate of Eligibility" (COE) is required. Your faculty/graduate school will apply on your behalf in Japan, so if you have not yet applied, please check with your faculty/graduate school.

For those whose COE has expired, a “document stating that UTokyo is able to continue accepting the foreign national with the same activity contents as were given at the time of the application for COE” (Moushitate-sho) issued by your faculty/graduate school is required when you apply for a visa. Please check with your faculty/graduate school regarding the issuance/receipt of the document.

○Faculty/graduate school’s contact information
https://www.u-tokyo.ac.jp/content/400009999.pdf#page=77
(Reference) 
・Application for issuance of a Certificate of Eligibility (Immigration Services Agency)
https://www.isa.go.jp/en/applications/procedures/16-1.html
・New handling regarding the period of validity of the certificate of eligibility  (Immigration Services Agency)
https://www.moj.go.jp/isa/nyuukokukanri01_00155_1.html

2. Apply for a visa at a Japanese Embassy/Consulate
Procedures and number of days for visa issuance vary by country/region. Please check well in advance.
○List of Japanese Embassy/Consulate (MOFA)
https://www.mofa.go.jp/about/emb_cons/mofaserv.html
*As of October 11, 2022, “Certificate for Completion of Registration (Uketsukezumi-sho)” for the ERFS (Entrants, Returnees Follow-up System), which is applied for through the University, is no longer required.

3. Preparation shortly before departure
3-1 Obtaining a vaccination certificate or a negative test certificate

From October 11, 2022 (Tue), current classification of countries/regions by "Red, Yellow, or Blue" was lifted, and all new-/re-entrants, except for those who have symptoms of COVID-19 are not subject to on-arrival test, home quarantine, and health follow-up after entry. 
In addition, all new-/re-entrants is required to submit either a vaccination certificate for the designated vaccines or a negative test certificate taken within 72 hours prior to departure.

・Valid vaccination certificate stipulated by the Japanese government
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/border_vaccine.html (MHLW)
OR
・Negative test certificate taken within 72 hours prior to departure
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00248.html (MHLW)

14-day quarantine is required for countries/regions where [other than] Omicron variants are dominant (currently none applicable).
(Reference) Japanese Border Measures (MHLW)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

3-2 Fast Track
With the “Fast Track” system, you can complete some quarantine procedures in advance on the App. Please use this system to smoothly complete the quarantine procedures at the airport. You must complete the pre-application on the App at least 6 hours prior to the scheduled arrival date/time of your flight.
・Fast Track(MHLW) https://www.hco.mhlw.go.jp/fasttrack/en/

3-3 Visit Japan Web Service
This is a web-based service that allows overseas visitors (including re-entrants and Japanese nationals returning from overseas) to complete immigration procedures such as quarantine, immigration inspection, and customs declaration upon arrival in Japan. Please use this service for a smooth arrival procedure.
・Visit Japan Web(Digital Agency) https://www.digital.go.jp/en/services/visit_japan_web-en/

*The written confirmation for the use of "Fast Track" and "Visit Japan Web Service" is no longer required for the COE application from October 11, 2022.
(Reference)
・Regarding the submission of "written confirmation" upon application of COE “College Student”
https://www.moj.go.jp/isa/nyuukokukanri01_00157.html 

4. Other Notes
・Monitor your health conditions prior to entry: If any symptoms of COVID-19 are recognized, the travel should be suspended.
○Japanese Border Measures (MHLW)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html
・What to bring when entering Japan
Thermometer and surgical masks are essential for prevention and control of infections. Please prepare and bring them with you before you enter Japan. 

5. After arrival at the airport~About your daily life
Please follow the instructions given by the quarantine station if any are given at the time of entry into Japan.
(Reference) MHLW "Japanese Border Measures"
○New measures introduced regarding the border control
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

【Notices from University】
・University Response to Coronavirus Disease 2019
https://www.u-tokyo.ac.jp/covid-19/en/index.html
・UTokyo Campus Entry Restrictions due to COVID-19 (Hongo, Komaba, Kashiwa and others)
https://www.u-tokyo.ac.jp/covid-19/en/safety/entry-restrictions.html
・Activity Restrictions Index by Level
https://www.u-tokyo.ac.jp/covid-19/en/policies/index.html#id01
・Guidelines to Prevent the Spread of COVID-19 (For all UTokyo students, faculty and staff) 
https://www.u-tokyo.ac.jp/covid-19/en/policies/index.html#id00
・Our Response to COVID-19-Must-Read for All Applicants and Residents
https://www.u-tokyo.ac.jp/adm/housing-office/en/news/COVID-19.html

 

II) Re-entry to Japan

1. Check if you meet the conditions to re-enter Japan
Confirm that you have permission to re-enter the country, including the special re-entry permission (Minashi-sainyukoku) .
Immigration Services Agency “Special re-entry permission”
https://www.isa.go.jp/en/applications/guide/minashisainyukoku.html

*For details and the latest information on re-entry procedures, please check the website of the Japanese embassy or consulate general in your country/area.
https://www.mofa.go.jp/about/emb_cons/mofaserv.html

2. Preparation shortly before departure
2-1 Obtaining a vaccination certificate or a negative test certificate

From October 11, 2022 (Tue), current classification of countries/regions by "Red, Yellow, or Blue" was lifted, and all new-/re-entrants, except for those who have symptoms of COVID-19 are not subject to on-arrival test, home quarantine, and health follow-up after entry. 
With this change, all new-/re-entrants are required to submit either a vaccination certificate for the designated vaccines or a negative test certificate taken within 72 hours prior to departure.
・Valid vaccination certificate stipulated by the Japanese government
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/border_vaccine.html (MHLW)
OR
・Negative test certificate taken within 72 hours prior to departure
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00248.html (MHLW)

14-day quarantine is required for countries/regions where [other than] Omicron variants are dominant (currently none applicable).
(Reference) Japanese Border Measures (MHLW)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

2-2 Fast Track
With the “Fast Track” system, you can complete some quarantine procedures in advance on the App. Please use this system to smoothly complete the quarantine procedures at the airport. You must complete the pre-application on the App at least 6 hours prior to the scheduled arrival date/time of your flight.
・Fast Track(MHLW) https://www.hco.mhlw.go.jp/fasttrack/en/

2-3 Visit Japan Web Service
This is a web-based service that allows overseas visitors (including re-entrants and Japanese nationals returning from overseas) to complete immigration procedures such as quarantine, immigration inspection, and customs declaration upon arrival in Japan. Please use this service for a smooth arrival procedure.
・Visit Japan Web(Digital Agency) https://www.digital.go.jp/en/services/visit_japan_web-en/

3. Other Notes
・Monitor your health conditions prior to entry: If any symptoms of COVID-19 are recognized, the travel should be suspended.
○Japanese Border Measures (MHLW)
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html
・What to bring when entering Japan
Thermometer and surgical masks are essential for prevention and control of infections. Please prepare and bring them with you before you enter Japan. 

4. After arrival at the airport~About your daily life
Please follow the instructions given by the quarantine station if any are given at the time of entry into Japan.
(Reference) "Japanese Border Measures" (MHLW)
○New measures introduced regarding the border control
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

【Notices from University】
・University Response to Coronavirus Disease 2019
https://www.u-tokyo.ac.jp/covid-19/en/index.html
・UTokyo Campus Entry Restrictions due to COVID-19 (Hongo, Komaba, Kashiwa and others)
https://www.u-tokyo.ac.jp/covid-19/en/safety/entry-restrictions.html
・Activity Restrictions Index by Level
https://www.u-tokyo.ac.jp/covid-19/en/policies/index.html#id01
・Guidelines to Prevent the Spread of COVID-19 (For all UTokyo students, faculty and staff) 
https://www.u-tokyo.ac.jp/covid-19/en/policies/index.html#id00
・Our Response to COVID-19-Must-Read for All Applicants and Residents
https://www.u-tokyo.ac.jp/adm/housing-office/en/news/COVID-19.html


---------
■Contact information regarding new entry and re-entry
-International Students: your faculty/graduate school https://www.u-tokyo.ac.jp/content/400009999.pdf#page=77
-International faculty/staff members (employed by UTokyo): Staff in charge from your accepting faculty/graduate school, institute, center, etc.
-Contact information for international researchers (JSPS scholars, etc.) : Staff in charge from your accepting faculty/graduate school, institute, center, etc.