COVID-19 Response
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University Response to Coronavirus Disease 2019 - FAQ

July 11, 2022

FAQ

This page contains frequently asked questions and other information for students and staff related to UTokyo’s Coronavirus disease 2019 (COVID-19) response.

1.1 UTokyo COVID-19 Policies

Q1.What are the University of Tokyo's policies and efforts regarding COVID-19?

A1. Please see the following page for information on policies on conducting activities as well as information on other efforts: Policies and Efforts.

Q2.Where can I find information on the current infection situation at the University of Tokyo?

A2. When the infection of a student or staff member has been confirmed, it is made public on this page: University Members Diagnosed with Coronavirus Disease 2019. Please note that out of respect for human rights and protecting the personal information of the infected individuals and their families, UTokyo does not publish detailed information on the individuals.

1.2 Classes, University Events and Extracurricular Activities

Q1. I would like information about the Diploma Presentation Ceremony, Commencement and the Matriculation Ceremony.

A1. For the Diploma Presentation Ceremony, see this page.
For Commencement, see this page.
For the Matriculation Ceremony (undergraduate), see this page (Japanese language only).
For the Matriculation Ceremony (graduate), see this page (Japanese language only).
For the Autumn Semester Diploma Presentation and Commencement Ceremony, see this page.
For the Autumn Semester Matriculation Ceremony, see this page.

Q2. I would like information about classes.

A2. For detailed information on classes and exams, please check UTAS (UTokyo Academic Affairs System) and your faculty, graduate school or department. See the following page for information on COVID-19-related policies regarding classes and exams: Classes and Exams. For information regarding taking online classes and how to use related tools, please see the UTokyo Online Class and Web Conference Portal Site.

Q3. I would like information about extracurricular activities.

A3. In principle, extracurricular activities are prohibited when the Activity Restrictions Index level is Level 1 or higher. For policies regarding extracurricular activities, see the following page: Extracurricular Activities. For questions about extracurricular activities, please contact the central administration's Student Support Group or the Student Support Group in the College of Arts and Sciences. For information on Komaba Campus facility use, please see "Partial Reopening of Facilities for Extracurricular Activity Use on Komaba I Campus." (Japanese language only)
Student Support Group (central administration): gakuseishien.adm AT gs.mail.u-tokyo.ac.jp (please replace "AT" with "@")
Student Support Group (College of Arts and Sciences): shien-team.c AT gs.mail.u-tokyo.ac.jp (please replace "AT" with "@")

Q4. I would like information about using facilities for extracurricular activities.

A4. Whether the use of facilities for extracurricular activities is allowed depends on the Activity Restrictions Index level. See the pages below for more information.

Q5. I would like in formation on the FLY Program (Freshers' Leave Year Program), Hands-on Activity Programs, the Field Study Policy Collaboration Program, the Global Internship Program and other programs.

A5. Information on each program is outlined on its page, so please check the page(s) below.

1.3 Tuition Fees, Scholarships and Housing

Q1. I would like information on admission and tuition fee exemptions.

A1. Please see this page: Admission Fee, Tuition and Exemptions.

Q2. I would like information on scholarships.

A2. For scholarship information, please see this page: Scholarships. Also, for students whose financial situations have changed dramatically due to COVID-19, please see the following announcement: For Students whose Financial Situations Changed Dramatically due to COVID-19. (Japanese language only) For information on scholarships for international students, please also see this site: Website for International Students.

Q3. I would like information on student housing and other accommodations.

For information on student housing and other accommodations, please see this page.
For international students, please see the page for the Housing Office for details.
For information on renting apartments and other privately-owned accommmodations, please see this page (Japanese language only).

1.4 Overseas Travel

Q1. I would like information on COVID-19 with regard to overseas travel.

A1. While it is important to check the related information posted by the country to which you are traveling, it is also necessary to confirm required documents and procedures upon returning to (entering) Japan. Information may change frequently, so be sure to check the government websites and the UTokyo website below for information.

1.5 Research Activities

Q1. Are there any COVID-19-related precautions that must be taken when carrying out research activities?

A1. Please see the "Checklist for when Laboratory Activity Restrictions are Relaxed," which details basic infection prevention measures. Also, please refer to the "Guideline for Strengthening COVID-19 Infection Control Measures" which was published in July 2020.

Inquiries: Planning and Coordination Team, Academic Promotion Planning Group: kenkyusuishin.adm AT gs.mail.u-tokyo.ac.jp (please replace "AT" with "@")

1.6 For Employees **Please also refer to the UTokyo Portal site**

Q1. How is time off taken due to COVID-19 infection handled?

A1. As an emergency measure based on the notice “On the Handling of Employment with regard to COVID-19” (released jointly by the general managers of the Environment, Health and Safety Department and the Personnel Department on Jan. 31, 2020), currently, time off taken due to COVID-19 infection is treated as “special leave” (paid leave). If you determine that you have been infected, please make sure you report the required information to your department.

* Further information is listed on the UTokyo Portal site, so please also check there.

Q2. For infection prevention purposes, is it possible to commute to work using public transit during non-peak hours?

A2. Upon consideration of its impact on your work, it is possible to change your start and end times and have staggered working hours. If you would like to do so, please consult with your superior(s) in your department.

* Further information is listed on the UTokyo Portal site, so please also check there.
 

Q3. Are there any precautions that must be taken when teleworking?

A3. Since teleworking requires that you work remotely using a computer, please refer to the Guide for PC Use when Teleworking and take all of the appropriate security measures.
* Further information is listed on the UTokyo Portal site, so please also check there.

1.7 Infection Preparedness

Q1. I would like to information on Coronavirus disease 2019 (COVID-19).

A1. Please refer to the UTokyo Health Service Center's website for information on COVID-19.

Q2. If I or a member of my family starts showing potential COVID-19 symptoms, what should I do?

A2. Please consult with your local municipality by phone. Students and staff can also consult with the UTokyo Health Service Center.
  ・Municipality Contact Information
  ・Links to external websites: Tokyo Metropolitan GovernmentChiba PrefectureSaitama PrefectureKanagawa Prefecture
 

  ・UTokyo Health Service Center Contact Information
   Hongo Health Management Office: 03-5841-2579
   Komaba Health Management Office - For students: 03-5454-6180, For staff: 03-5454-6166
   Kashiwa Health Management Office: 04-7136-3040

1.8 In Case of Infection

Q1. What should one do if they become infected?

A1. Please gather the necessary information and report it to your department. Your department should then report it to the Health and Safety Group. For details on what to report, please check the UTokyo Portal site.

Q2. What should one do if they have been confirmed to be a close contact of an infected individual?

A2. Please gather the necessary information and report it to your department. Your department should then report it the Health and Safety Group. For details on what to report, please check the UTokyo Portal site.

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